Review Criteria and Key Points

Detailed explanation of Review Criteria and Key Points based on official information from 出入国在留管理庁. Japan

Published: January 12, 2026

Review Criteria and Key Points for Residence Status in Japan

1. Overview

The review of residence status (在留資格, zairyū shikaku) is a fundamental process in Japan's immigration control system. It determines whether a foreign national is permitted to enter and reside in Japan, and under what conditions. The review assesses if the applicant's purpose of stay aligns with the activities permitted under a specific status of residence, and whether they meet the established criteria for eligibility. A proper understanding of these criteria is essential for a successful application and for maintaining lawful residence in Japan.

2. Applicable Objects & Scenarios

This topic applies to foreign nationals who are:

  • Applying for a Certificate of Eligibility (在留資格認定証明書, zairyū shikaku nintei shōmeisho) from outside Japan.
  • Applying for a change of status of residence (在留資格変更, zairyū shikaku henkō) while in Japan.
  • Applying for permission to extend their period of stay (在留期間更新許可, zairyū kikan kōshin kyoka) before their current status expires.
  • Applying for permission to engage in activities beyond the scope of their current status (資格外活動許可, shikakugai katsudō kyoka).

3. Core Conclusions

The Immigration Services Agency of Japan (ISA) reviews applications based on a comprehensive assessment. Key directional conclusions include:

  • Primary Purpose: The applicant's primary activity in Japan must clearly correspond to one of the designated statuses of residence (e.g., "Engineer/Specialist in Humanities/International Services," "Instructor," "Spouse or Child of Japanese National").
  • Documentary Evidence: Applications are judged primarily on the submitted documents. Incomplete, inconsistent, or non-credible documentation is a leading cause of rejection.
  • Credibility and Truthfulness: All information provided, including the applicant's background, career history, and the sponsoring organization's legitimacy, must be verifiable and truthful.
  • Compliance History: The applicant's past compliance with Japanese immigration laws and regulations is a significant factor.
  • No Threat to Public Interest: The applicant must not fall under any grounds for denial, such as having a criminal record, being involved in unlawful activities, or posing a risk to public health or safety.

4. Procedures & Steps

Step 1: Preparation

  1. Identify the Correct Status: Determine the most appropriate status of residence for your intended activity in Japan.
  2. Gather Required Documents: Obtain all necessary application forms and supporting documents. This typically includes a valid passport, application form, photograph, and documents specific to the status (e.g., employment contract, company registration documents of the sponsor, marriage certificate, academic diplomas).
  3. Sponsor Preparation (if applicable): For work-related statuses, the sponsoring organization in Japan must prepare documents proving its operational and financial stability.

Step 2: Application & Submission

  1. Certificate of Eligibility (Outside Japan): The sponsor or proxy in Japan submits the application to the regional immigration bureau with jurisdiction over their location.
  2. Change/Extension of Status (Inside Japan): The applicant submits the application in person or by mail to the regional immigration bureau with jurisdiction over their place of residence in Japan.
  3. Complete Submission: Ensure the application packet is complete, forms are filled accurately without omissions, and all copies are clear.

Step 3: Review & Confirmation

  1. Examination: An immigration officer examines the documents. They may request additional information or an interview.
  2. Result Notification:
    • For a Certificate of Eligibility: The result is mailed to the proxy in Japan.
    • For Change/Extension: A postcard is mailed to the applicant, or they can check online (if eligible for the electronic notification system).
  3. Receipt of Permit: If approved, the applicant receives their residence card (在留カード, zairyū cādo) or a new visa label in their passport.

5. Frequently Asked Questions (FAQ)

Q1: How long does the review process take? A1: Processing times vary by application type and bureau workload. A standard Certificate of Eligibility review may take 1 to 3 months. Changes or extensions can take several weeks. The ISA does not guarantee processing times.

Q2: Can I speed up the process? A2: Generally, no expedited process exists for standard applications. Submitting a complete and perfect application is the best way to avoid delays.

Q3: What are the most common reasons for rejection? A3: Common reasons include insufficient financial support evidence, discrepancies in application documents, failure to prove the legitimacy of the sponsoring organization, or the applicant's history of violating immigration laws.

Q4: What should I do if my application is denied? A4: You will receive a notice stating the reason. You may re-apply if you can rectify the issue, or, in some cases, file an objection (異議申立て, igi mōshitate) within a specified period.

Q5: Can I work on a "Tourist" status? A5: No. The "Temporary Visitor" status does not permit any remunerative activity. Engaging in work without the proper status or permission is a violation of the Immigration Control Act.

Q6: Do I need to hire an immigration lawyer? A6: It is not mandatory. However, for complex cases (e.g., starting a business, cases with past compliance issues), consulting with a licensed immigration lawyer or certified administrative scrivener specializing in immigration (入管業務取扱者) is advisable.

6. Risks & Compliance

  • False Documentation: Submitting forged or altered documents will result in application denial, revocation of status, deportation, and a ban on re-entry.
  • Overstaying: Remaining in Japan beyond the permitted period of stay is a serious offense, leading to detention, deportation, and a long-term ban from re-entering Japan.
  • Activity Beyond Status: Engaging in work not authorized by your status of residence is illegal.
  • Disclaimer: This article is for informational purposes only. Immigration laws and procedures are subject to change. Always confirm the latest requirements with official sources or a qualified professional before applying.

7. References & Sources

8. Related Topics

  • Certificate of Eligibility (COE)
  • Change of Status of Residence
  • Extension of Period of Stay
  • Residence Card (Zairyu Card)
  • Re-entry Permit
  • Permanent Residence
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